The installation process would require the following:
- Identification of every input to the General Ledger through various closing periods.
- Cataloguing every input by source and nature- recurring journal entries, payroll interface, sales journal, cash receipt journal, fixed asset accounting, project accounting, amortization interfaces and adjusting journal entries.
- Reviewing each of the above inputs and establishing the timing of the input (when does the input takes place in the closing process), the person responsible for that data, the parameters of the entry (what is the expected amounts to be received from this input and the accounts numbers related and tolerance percentages) and the type of input (journal entry, interface or other). As a by product of this step, the consultants would make recommendations in the stream lining of inputs and controls over the input, which not necessarily part of the installation, would make the entire closing process more robust.
- Creating data bases with the collection points above. The database would be the repository of the data and through interaction with the General Ledger form the basis for the artificial intelligence.
- Develop a data exchange capability between the General Ledger and The Closer data base.
- Elect the General Ledger dialogue. There are two options:
- Allow The Closer to receive all of the input and then The Closer acts as the single interface to the General Ledger.
- Leave the input process as is, but allow The Closer to copy the input and analyze it as it flows through the General Ledger.
- Create the screens and reports for use with The Closer. The screens would allow the user to maintain the data base for new additions or deletions to the data base.
- Testing and running parallel closings until satisfied that the process is working as desired.